You can use task notifications as an additional means of communication within Task Management to inform responsible persons about changes in tasks or about approaching or delayed deadlines by which a task must be completed.

Tasks

Various notifications can be set for tasks:

• • Changed Tasks: informs about changes made in a task (change of assignee, due date, new comment, etc.)
  • Tasks Reminder: informs the assignee about the upcoming due date for completing the task. The notification is sent several days before the due date.
  • Overdue Tasks: informs the assignee about all tasks whose due date has already passed.

You can read more about general notification settings in the Notification Settings manual.

The notification is set in the Notification / Notification Settings section.

How to set up the notification?

1. Click on the  New button in Notification / Notifications Settings section.
2. Select the notification that you want to set up.
3. The new notification will appear in the table. You can set its design in editor after opening it via Open button.

New Task Notification

Changed Tasks

This notification informs you about the creation of a new task and about changes made to the task (change of assignee, due date, new comment, etc.).

Criteria

• • Notify Editor of Task
    • Marked = The notification is sent to everyone who has edited the notification in the past or is set as the assignee or watcher, as well as to anyone who makes a change to the task (e.g., writes comments, uploads photos, changes the state, etc.).
    • Not marked = The notification is not sent to the person who made the change to the task, but only to those who have edited the task in the past or are set as the assignee or watchers for the task.

Notify Editor of Task

Variables

• • Link to Quant Web App
  • Task Name - inserts the Task ID and Task Name into the email.
  • Link to Task - the link redirects the user to the Quant website and opens a preview of the task. In Quant, you can edit the Text that appears as a link for the variable or change the default appearance, which is set to a button.
  • Task Changes Overview - in the email notification, the variable will be replaced by an overview of all latest changes in the task, divided into two parts: changes in task attributes and changes in the topic and comments.

Task Notification

Changes in Task

Tasks Reminder

This notification informs the assignee that the deadline for completing the task is approaching. The notification is sent several days before the due date.

You must set the number of days before the due date that the notification should be sent for each task type in the Task settings / Task Types section.

Before Due Date

Variables

• • Link to Quant Web App
  • Table of Tasks - inserts a table into the notification with a list of tasks whose due date will expire in the coming days. You can select the table columns in the right property pane.

Tasks Reminder - Variables

Overdue Tasks

This notification informs the assignees about all their tasks whose due date has already passed.

If you want to send notifications about overdue tasks for a given task type, you must enable this option for the task type in the Task settings / Task Types section.

After Due Date

Variables

• • Link to Quant Web App
  • Table of Tasks - inserts a table into the notification with a list of tasks whose due date is already in the past. You can select the table columns in the right property pane.

Overdue Tasks - Variables